How to get a good quote for my shipment?
Alan Fan
Last Update 2 months ago
Requesting a freight quote can feel tedious. Still, giving detailed information is the only way to get accurate rates and protect your profit margins.
Let’s look at the key things you’ll want to share:
Precise Origin and Destination
Spell out the exact pickup and drop-off points. Trucking and ocean rates can change a lot, even within the same city or between a port and a Container Freight Station.
Shipping Date
Freight rates usually stay valid for about 30 days. Be upfront about your shipping timeline so forwarders can give you prices that actually make sense, especially if you’re shipping during a busy season when rates jump around.
Weight and Volume
Forwarders base their charges on "chargeable weight"—whichever is higher: gross weight or volumetric weight (calculated from your cargo’s dimensions). Give them accurate measurements, or you might get hit with a surprise bill if they re-measure your shipment.
Incoterms
Make sure you clearly state the Incoterms (like FOB, EXW, or DDP). This spells out who’s responsible for what and what services—customs clearance or insurance, for example—need to be included in your quote.
Product Details and Dangerous Goods
HS Codes
Share the Harmonized System codes and simple, clear descriptions. That’s how you’ll get an accurate customs brokerage quote.
Dangerous Goods (DG)
If your shipment’s hazardous, don’t wait—let them know right away. DG cargo needs special handling, extra paperwork, and the rates are just different.